How long does it take you to find an important document in your business? Or an idea that you jotted down in your pile of notebooks the other day? Believe it or not, organizing your online business can save you tons of time. And help you focus on the more important things you need to get done and move the needle forward.
There is never a better time to start organizing your online business, and it’s never too early to start doing it.
If you spend just 30 minutes everyday to organize your business, I can guarantee that you will
- Save time
- Be less stressed & overwhelmed
- Stop procrastinating on doing some of those important tasks, because the organization bit is already handled!
11 Simple ways to start organizing your online business
1. Clean up your computer folders monthly
I set aside half an hour every month to organize the folders on my laptop. And clean up that pesky downloads folder. I don’t know about you, but I find that batching the cleanup is a better use of my time than trying to organize every single file as I download it.
I use OneDrive to make sure that once I clean up my folders, it gets synchronized across all my devices. Making it easier to find things within seconds.
2. Check your finances weekly
If you are not checking and organizing your finances weekly, you’ll find it difficult to get a feel of what is working and what is not working in your business. Your finances are an indicator of how well your business is doing.
I also take this time to look at my paid subscriptions and whether I need to unsubscribe or upgrade any subscription based on the needs of my business.
3. Write notes on an app
I love the native Notes app on my iPhone. I have a folder that is specifically for the purpose of writing down ideas. Every business owner needs to have a notes app to take down any ideas and tasks that come up during the day.
Not only does it help you clear up your mental space, it also helps you get into the ideation phase quickly because your ideas are all in one single place.
4. Create a day to catch-up on tasks that you didn’t get to during the week
My favourite day to catch up on anything I didn’t get to completing is a Friday afternoon. This is usually the most predictable day of my week, because I don’t have many competing tasks or 9-5 meetings going on at that time.
I set aside 1-2 hours of my time every Friday to get these tasks completed, and I use this as my buffer time to allow for any mishaps or unforeseen tasks that take up my time during my normal business hours.
I also find it to be a quiet time to reflect and think about the week that has past, and what I can do differently going forward.
5. Clean up your office space
I love clearing my office space daily once I clock off work and business. It helps keep my space clear of clutter and anything that could increase my anxiety.
Anything like plugs, notebooks and stationery is placed inside the drawer of my office desk. This way, I don’t have to worry about spending 10 minutes the next day trying to look for a misplaced pen.Any time that you can save is worth saving!
6. Minimize paper usage
I love using paper to map things out or think through an idea, and I used to be the hoarding type of person. Until I realized that the papers I was keeping would almost never be useful again. So instead of using reels of paper to take notes, I use my note-taking app and my project management tool to keep track of every single task in my business.
When I do use papers, I keep them for a week, and if I haven’t touched them during the week, they go straight into the bin. There is no point of keeping things that you will never use. As Marie Kondo says, only keep things that will bring you joy in the future!
7. Declutter often
How often do you check what is in your office drawers? So many things easily creep in while we are working, and it is worth doing a full declutter at least once a month. This way you know that you are freeing up space for only the things that will help grow your business. You can also declutter your online folders too, while you’re at it!
8. Calendar everything
As a busy mom, I often have so much going on at the same time, and keeping up with everything just through my memory is hard enough. My calendar becomes a lifesaver because I schedule literally every priority and this includes personal, work, business and family activities.
Google Calendar is an excellent tool to schedule your priorities, and you can use their colour-coded system to separate the different types of activities in your calendar.
So for example;
- Business is colour-coded purple
- Work is colour-coded brown
- Personal is colour-coded pink, and
- Family is colour-coded yellow
This way you can view your month or week, and see if you have set aside enough time for the things you want to prioritize in your life. Remember to stick to your schedule, that’s the only way to get the most out of it.
9. Be clear on your business hours
When you know your business hours, then you know how much time you have to work on your business. This makes it super easy to fill your hours with the right tasks and realistically estimate how much time you will take to complete them.
10. Use a task management system
By now you probably are aware that Asana is one of my favourite business tools! This is how I have managed to work on my business consistently on a daily basis, and outsourced some of the activities without getting stressed or overwhelmed.
Join my Facebook group to see more free tutorials on how to use Asana to organize your business!
11. Create your SOPs
SOPs are the processes and steps that you need to follow in order to complete a specific task in your business. It helps to create your SOPs so that you know exactly what steps to take next in a series of tasks that need to be done.
You can document your SOPs in a task management tool or simple Google Docs, and make sure you keep updating them depending on whether the processes or workflows remain the same or unchanged.
My favourite business organization tools (insert links to the tools below)
- Document storage – Google Drive
- Task Management – Asana
- Finances – Waveapps
- Cloud storage on laptop – OneDrive
- Spreadsheets – Airtable
- Online note-taking app – Apple Notes or Google Keep
- Contracts – Hellosign
Ready to organize your online business?
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