This topic always gets me excited because tech tools have played such a big role in my business, in being able to run it on a completely limited time schedule. Since bringing on a team to help me run my business, I have had a newfound respect for tech tools and the role they play in managing a remote team in my business (I have a team member in the US, Philippines and Kenya).
While we have a tech stack of around 10 core tech platforms in my business, I wanted to share the 6 tech tools that my remote team utilizes the most. And as always, remember that it’s more about what goes into the tech tool than which one you decide to choose.
If you want to learn more about how to grow a team and bring on the dream team that will catapult your vision, you can check this blog, or this one, or even this one.
Here are the 6 tech tools I use to manage my remote team like a boss
1 Task management – Asana
Asana is a task management tool that you can use to keep track of your upcoming tasks, in an organized way. It’s user-friendly and allows you to stay on the free version for as long as you have less than 15 team members.
This is the tech tool we use the most with my remote team because it’s how we manage our workflow and stay on top of due tasks. You can do so much with Asana when it comes to team management, but my favourite features are:
- Team communication using the chat functionality in each task card. This helps us keep our work conversations in one place.
- Creating workflows for processes that involve more than one team and more than one subtask
- Assigning people and due dates to tasks
- Linking a task to more than one project
- Creating a mini workspace for each of my team members, allowing them to manage their workflow from one place.
Read this blog to get more details on how we use these functionalities in our team.
2 – Slack
Slack is a complementary tool that we use for conversations that require more urgent attention or aren’t necessarily related to a specific task. My team also uses this tool to follow up with any questions regarding their task allocations.
I still use the free version and love that Slack allows you to organize conversations by channel. You can also restrict who gets access to which specific channels. This makes it a safe space for your team members to communicate with you in private as well.
Best thing: you can schedule when you send out messages to your team members, And you can share just about anything on the app – images, videos, etc.
3 Document storage and collaboration – Google workspace
I love the versatility of Google workspace because it feels like a business in a box. If you sign up for Gmail with a custom domain web address, you get access to all Google workspace features & 30GB of storage on Google Drive, without having to pay more for your monthly subscription.
At team Rebecca Kay, we use Google workspace to:
- Work on documents simultaneously
- Upload files that multiple team members need to work on simultaneously, or one after the other
- Insert comments within Google documents for team members to address
- Keep all the important IP of our business in one ‘easy-to-access’ place
- Keep our SOPs in one place
4 Time track – Toggl
I love how straightforward it is to use Toggl. The integration feature with Asana has made it so much easier to log time and include the relevant details for each task.
This tool allows you and your team members to track the time spent on different tasks in your business. You can download reports and analyze time spend for the business as a whole, split by team members, split for different weeks and months.
Toggl is particularly useful if you have contractors in your team that are paid on an hourly basis.
Toggl also comes with work management and hiring functionalities. Definitely check it out if you want to make use of all these features. Best thing? You can start using it for free!
5 Processes – Loom
Loom is one of my favourite tech tools ever. Aside from Asana and Canva, Loom is amongst my most-used applications.
It is extremely useful in creating and maintaining SOPs in our business. In less than 5 minutes, I can screen record and add notes to my video, share it with a client or the team. And now we have a library of SOPs showing how different processes are performed.
You can download your videos or edit them within the Loom platform.
If you haven’t as yet, definitely sign up and get a discount using my affiliate link over here. P.S There is no additional cost if you use my link, but full disclosure, I do get a commission for it 🙂
6 Virtual Meetings – Zoom
Last but not least, how many virtual meetings have you had over the last year? Probably more than you had in the previous 2-3 years combined.
The world has changed significantly, and Zoom has become a household name in how we communicate with each other. We love using Zoom for our meetings. It’s easy to collaborate, share screens and record meetings as necessary.
Zoom is a great application to facilitate meetings even without your laptop nearby.
You can also use it for team feedback meetings, training sessions and virtual team parties!
How have you utilized Zoom in your business?
Bonus: Team communication – Voxer
While our main communication platform at team Rebecca Kay is Asana & Slack, there are times when a conversation over the phone is more efficient than typing the message. This happens when team meetings are missed, or a team member wants to express themselves in a different way (besides written form).
Voxer is a ‘walkie-talkie’ app that allows you to record your voice and send it to an individual person or group. This makes our communication so much personable when needed.
Do you use any other tech tools to manage your remote team? I would love to hear! Comment below & tell us what’s your all-time favourite team management tool?