8 powerful time management techniques mompreneurs should know about.

So you are ready to take on the world with your online business, but in between work, motherhood, and life, you are struggling to find the time to work on your business. And even if you are finding the time to work on your business, more often than not you are sacrificing time away from your family to get things done. It doesn’t have to be this way. I am going to show you why, with these 8 powerful, practical, and doable time management techniques if you are a busy, overwhelmed mompreneur.

So many people talk about building a business on your own terms so that you can have the time to do the things that make you happy. While this is true, it is only true if you know how to manage your time well. Otherwise, you might end up working on your business every single free minute of the day. 

This is what I did for years; promising my toddler son that I would make time for him on the weekend, never fulfilling my promises. Working into the wee hours of the night and getting up in the mornings frustrated that I 1) didn’t have enough sleep and 2) didn’t have enough time to finish what I was working on. I learnt from this painful experience that being busy working around the clock doesn’t necessarily translate into success. Here are a few time management techniques to help you get back control of your time and start working on your business without burning yourself out.

1. Figure out your availability for your business

When do you have time to work on your business? Before you start working on your business, you need to make a realistic estimation of how much time you have available. Trust me, you have more time than you think.

Block out time for critical/necessary tasks:

  •  Sleep
  • Work
  • Kids playtime/ Family time
  • Cooking/cleaning

Make a decision on how many minutes/hours you can give to your business on a daily basis and build it into your daily routine. Consistency is what will bring you results, so don’t do this as a one-off exercise, do it daily.

2. Create your daily, morning and evening routines

I can’t stress the importance of routine in leveling up your productivity and managing your time. The more predictable you can get your normal day to be, the easier it will be to plan around it. With the kids around, I find it easier to stick to a quick 30-minute morning & evening routine. Even if you can only get 15 minutes of time into your morning & evening routine, it’s a sure way of getting better at time management. Use this time to plan the day ahead, and keep focused on getting your most important tasks done.

Start your day earlier than everyone else, this gives you some time to yourself. Use this time to boost your energy, exercise, meditate, pray or read. You could also get the kids’ lunch/break prepared during this time as well as everyone’s breakfast. By the time the kids are up, you are set and ready to go.

An evening routine would involve putting the kids to bed early enough. This spares you sometime during which you can review the day that just passed, plan the next day’s activities, review homework and school prepping etc. The most important thing is to come up with a routine that works for you, aligned to your business and family and most importantly stick to it.

3. The 30-minute formula

I created this time management technique from the Pomodoro method, but it’s really about using the limited time you have to work on one task and work on nothing else. This is how it works: 

Block out your calendar to work on a specific task for 30-minutes. For example, writing up a blog post or creating a social media post. 

Set a reminder 10 minutes before the scheduled time so that you can prepare and get whatever you need to complete the task. It’s important to have everything set and ready so that you don’t start fidgeting around during the 30-minute period instead of getting the task done.

Set your timer when the 30-minute period starts, and stay away from all distractions while working on this task. Close off any tabs that are not being used to get this task done. 

Do as much as you can until the timer goes off. If the kids haven’t broken down the door to the room where you get your work done, get back at the 30-minute formula after taking a 5-10 minute break.

4. Say NO more often

As moms, we can take on a lot of duties that we don’t have to. It is okay to say NO to anything that doesn’t align with your goals and vision.

You have to make yourself a priority, for the good of your personal, family and business life. Think of saying no as a way of saying yes to the things that really matter. This way you are freeing up your time to work on the things that are a real priority to you.

In the beginning, it will be hard but it will help you save so much time, free up your schedule and give you peace of mind of focusing on fewer things and not being busy ALL the time. 

5. Ditch the to-do list, use the 3×3 rule instead

Your to-do list will never end as an entrepreneur. The more things you tick off the list, the more things will get onto the list. So instead of using a to-do list to manage your business take time every week to apply the 3×3 rule. For your family, personal and business life, create 3 priorities for the week. On a daily basis, select 3 key actions that you need to take in order to get the priorities done and dusted by the end of the week. Schedule in time on your calendar to get these things done on a daily basis, and use the 30-minute formula if you don’t have a lot of time to work on these tasks.

This way, you are focused not only on ticking things off your to-do list, but 

  • focused on the needle-moving tasks,
  • there is a balance in your personal, family and business life
  • you have scheduled in time to work on these tasks

6. Stop multi-tasking

If you’re like me when it comes to multitasking, you probably think that it’s a good skill to have. When you are a busy mom, it’s probably a necessary skill. When you are working on your business, it’s not a good idea to multitask.

Studies have shown that multitasking worsens your short-term memory among other negative effects. You will complete tasks faster if you focus on doing one task at a time instead of trying to get 3 done at the same time. 

How do you stop multitasking?

Batching similar activities, using a timer to focus on one task at a time and just stopping yourself from multitasking on business activities. You can still listen to a podcast while cleaning your kitchen sink, but don’t try to check your emails as you complete your blog post. 

No one can take better care of yourself than yourself. If you want to manage your time better you have to take better care of yourself.

7. Schedule in resting/self-care time

Things like adequate sleep, regular exercise, meditating and bath soaks are good examples of self-care tips you can apply immediately. Self-care is a form of rejuvenation that helps reset and gets your mind cleared up from any hesitation that’s blocking you from getting things done.

When you’re well-rested, you’ll be in better control of your schedule and the time you have set aside for the different tasks in your business. Don’t trade time on your business for time to take a rest. Always rest and listen to your body. 

8. Use a task management system

Another great time management technique is use of a task management system such as Asana. This will help you organize and manage the various tasks, so that you can improve your time management technique. With a task management system, you’ll be able to list  all your tasks, change the status of your tasks, assign tasks to people in your team and mark them as done once completed.

A task management system will help track the progress for each activity or task and it saves time you’d have spent trying to find the list of tasks from the multiple pages of your notebook. With a task management system, you can also manage your team’s tasks, assign tasks to them and track their progress as well. Go ahead sign up and download that task management system! I use Asana, but any tool will do if you are using it consistently and following up by actually getting the work done.

8 powerful time management techniques mompreneurs should know about.