You have probably heard the buzz phrase ‘systems that scale’ in the context of building an online business. But you are still not sure what these words mean or why you should even pay attention to them right now. After all, that lengthy to-do list still awaits, right?
Why you need systems for your online business
While I could talk about why you need systems all day long, here are just a few of the benefits of creating systems to set yourself up for the success you want in your side hustle:
Claim your weekends & family time back
So many entrepreneurs struggle with hustling and working up to midnight and on weekends. While overwhelm is a choice, working without systems is a sure way of getting yourself overworked. Especially if you are busy with work that you wouldn’t be doing if you had the right systems in your business. You know those non-revenue-generating activities?
Save loads of time
Setting up just one system using my 4A Systems Setup method could save you up to 10 hours a month. Imagine what you could do with 10 hours? Spend more time with the kids? Have more time for self-care? Take time off?
Take a week off without worrying that your business will fall apart
What I mean by this, is that you want a business that doesn’t depend on you being there 24/7 for it to make sales. Heard of the phrase ‘trading time for money’? This becomes a thing of the past when you have systems. A good test of your systems is whether you could take a week off your business and still have sales coming in. If the answer to this is NO, then you need to continue reading this blog.
Create a better client experience & make more income
Yes, you heard me right! I see this all the time where entrepreneurs are obsessed with putting their best foot forward to win new clients. But the ‘red carpet’ treatment ends right there. Your client retention rate is way more important than your client winning rate. You are leaving money on the table if you don’t have a strong client management & after-sales experience. With the right systems in place, this can be easily embedded into your online business without having to spend more time on it.
Get your ideas off your notebook & dream board and into reality
How many ideas do you have lying around your notebooks? Are there products and services you have been dreaming about but have never seen the light of day? With systems in place, you could not only save time but also reduce the amount of time it takes to move an idea from just an idea to a money-making income stream.
So? Do you want more clients & customers? additional income? More impact? More time freedom?
Before we go into the details of what systems are, let’s start with addressing some of the limiting beliefs that are holding you back from setting up systems in your business:
“I don’t have time”
The reason you don’t have time is because you don’t have systems to free up your time and stop spinning in overwhelm.
“My business is too small for systems“
Create simple systems and adapt as you grow. The whole point of creating systems is to make it easy to scale & grow your online business without being even more overwhelmed as it grows. Imagine if your business 10x today. Would you be able to handle all those extra clients & give them a superior customer experience? Or would it be chaos, and maybe even lose some of those clients because your business can’t handle that much right now? It’s time to build a business with the mindset that you are already a big business. The only way you can do that is by creating the systems now that can handle those big sales goals you have.
“I don’t need systems when I am starting out“
The best time to set up systems for your online business is when you are starting out. Mainly because and you have fewer complexities to think through. This will also make hiring a breeze because you already have the systems. It’s so much easier to hand off tasks when you have a clearly laid out system for someone else to plug and play and get the work done.
“I’ve already subscribed to lots of software apps“
A big mistake I see a lot of people making is when they subscribe to apps and tools because they saw someone else using them. The system always comes before the tools. You’ll only know which tools are best for your online business once you set up the systems the right way. Otherwise, you might end up on a money-spending spree on tools that are not a good fit, or tools you don’t need.
“I’m not techie enough for systems“
You don’t need to have any tech knowledge to set up your systems. You just need to know how to run your business. Then plugging in the tech will be a much easier step in the process.
“I want to keep a personal connection in my business with my customers”
Systems will make me look like a robot. Again, systems are not tools or software. You also don’t have to automate everything in a system. There are tasks and activities that you can still completely personalize based on the brand and client experience you want to create.
“No one else can do it the same way as me“
Yes, I hear this all the time. And truth be told, I think this way too. First of all, this is simply not true. Someone else can do a fantastic job if you have the systems in place to enable them to do a great job. The mistake you are making is outsourcing work with no clear processes and systems in place. Systems will enable your team to do a great job without you micromanaging them.
So, now that we have cleared the air on the mindset shifts you need to make when it comes to systems;
What exactly are systems in the online business world?
A system ⚙ is a set of interconnected or related activities that help you achieve a specific goal in your business.
A process 📝is a series of steps that helps you achieve a certain outcome within a system.
A workflow ♻️ takes it even further and starts to make the process even more streamlined, more efficient and starts to actually help you save a lot of time. Instead of doing it manually or (worse) from your memory each time.
Automation 🕹is what comes at the end, to help you save even more time with your system.
Convinced that now is the best time to get those systems up and running in your business?
Join me in a simplified systems session to learn how to set up your systems for good, click here to join -> rebeccakay.co/simplify