Personal growth

  • How an organised mind will help you to accomplish your goals #Mondayinspiration

    How to keep an organised mind to accomplish your goals

    I love setting goals – BUT I also like breaking them down into mini goals, because a goal is not something that you can achieve in a day, not even a short-term goal. BUT you can come up with small actions every week to tackle your most important goals and keep on track to achieving them within the time that you have set to do so. That is why having an organised mind is so important.

    As a busy working mom, so many things come up every day. My To-Do list remains full for pretty much the entire week. However, when I reflect at the end of the week, it always feels good to have accomplished some of the most important tasks that I had set out to do.

    So how exactly can you keep an organised mind with so many
    responsibilities, increasingly having more things to do, and information
    overload from anywhere and everywhere?

    I learnt most of the actions below from a book titled “The Organized Mind”. It talks about some of the misconceptions that we are taught to do like multi-tasking, which actually works against you when you are trying to get things done. So if you are looking for a good read about productivity, click on this link to get your copy of the book.

    Plan during the weekend for the week ahead

    There is nothing worse than waking up on Monday to a hundred emails and missed phone calls from people looking for you, or worse, meetings already scheduled for a better part of the day, without having a plan for the week.

    Mondays to Fridays can be crazy for all of us, whether in corporate or self employed. An organised mind starts with proper planning and writing down your plans.

    I know that a lot of #worklifebalancegoals women plan for their weeks on Fridays or Saturdays. For me, the most realistic day is Sunday afternoon while everyone is enjoying their afternoon nap. At first it used to take me up to 2 hours, but now it takes at most an hour, because I have a system in place as to how I plan for the week.

    To-do list dump

    Make a list of everything you have to do. You will obviously
    not get everything done during the week, because #mommystruggles, but it will
    help you to relieve some of the stress of remembering everything that you had
    to do.

    Use my time management planner to categorise all your to-do’s based on their urgency and importance, by clicking on this link to get your free download.

    Make a decision

    Make a decision on your planning day as to what you will do
    with each task in the top two quadrants (Important), so that you leave nothing
    undone.

    You can only decide on the following actions, with the deferral
    option the least desirable:

    • Drop it: e.g non-urgent and non-important items
    • Do it: e.g important items
    • Delegate it: e.g urgent and non-important items
    • Defer it in time: e.g important but not urgent

    Make sure you prioritise your list based on the most complex items and give them enough time to complete.

    Schedule your “Do it” items:

    Make use of calendars, whether physical or on an app, to
    schedule all the to-do’s that you decided to do, and give each item enough time
    in your calendar. When you have scheduled it, you are more likely to do it than
    if you just leave it on your to-do list.

    Remember to make good use of the free pockets of time in
    your calendar where you have 2-3 hours of uninterrupted scheduled time. You can
    use these pockets to get the complex items done, and also batch similar tasks
    together.

    For example, I schedule 2-3 hours over the weekend to prepare my blog posts for the week. That way, I do not have to worry about what I will post when the day comes.

    Do not aim for perfect: Satisficing is good enough

    This was another new term I came across from the book I
    mentioned earlier in the post. Satisficing simply means “deciding on and pursuing
    a course of action that will satisfy the minimum requirements necessary to
    achieve a particular goal.”

    As a working mom, I learnt the hard way that things cannot
    always be perfectly done, otherwise I might just end up not getting anything
    done. If you have completed a task to a minimum level of acceptable standards,
    then it’s time to do a happy dance and move on to the next thing. You can
    always come back and perfect it if you have time. I am not saying, do scrappy
    work and expect to get a pat on the back, but aim for 70-80% and not always
    120% like a lot of us moms try to do.

    I hope this was helpful, and will give you a good start to
    the week ahead! Keep safe x

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  • Why you should organise your life with positive habits and routines

    We all want to get organized and in the right frame of mind to achieve our dreams and aspirations. BUT getting to do the small actions consistently on a daily basis is what separates “average” achievers from the real deal mom bosses who seem to have everything under control. I like to see these small actions as a combination of good habits and routines.

    Personally, I have always struggled to do something consistently. My mind is always looking for something new, something different – and getting myself to do the same thing everyday has been one of the hardest things. With this pregnancy, practicing some of my routines has become even harder! So if any of this sounds familiar to your everyday, then you are not alone.

    THE TRUTH IS, once I started taking routines more seriously and consistently practice positive habits, I noticed a big change in how I felt and how much I could achieve in the same amount of time.

    It requires a lot of self introspection, and just being real with yourself about your weaknesses, but it is definitely the first step to mastering yourself and I have no doubt that it has helped me to achieve so many of the goals that I have been able to achieve in the last few months.

    TIME is a SCARCE COMMODITY and if you are still not convinced, then just have a look at what you planned to do last week compared to what you achieved. The most common excuse that you would use is “I did not have enough time”. This is probably true, and one of the reasons why a routine would make you more efficient in completing tasks within a limited time. If you haven’t as yet, download the free time management planner here.

    Creating a routine is not necessarily a daily routine. It could be something that you do everyday for 15-20 minutes. It could also be something that you DO NOT DO, which is linked to habits.

    Ideas for Daily routines

    Some of the routines that I strive to practice daily, which you can too:

    1. Morning routine: Every morning for 15-30 minutes, I follow a script that I set up for myself at the start of the year which involves
      • Praying
      • Reading my self affirmations out loud
      • Going through my planned to-do list and calendar
    2. Play & sleep time with my son. This can be anything between 10 minutes and an hour, depending on how
    3. Block times to do critical work: During these times, I have learnt the hard way of staying away from my phone unless there is an important call coming in. Giving myself 2-3 hours to go through the critical items that I need to do for the day is so effective and gives me a sense of fulfillment in practicing routines
    4. Going through my list of positive and negative habits, and honestly reviewing how well I have done on a weekly basis

    You can always create routines that work for you. For example, if you are naturally more productive at night, then create an evening routine to make the most of this time of the day and rather have a light morning routine that you can manage after having a late night sleep. You should, however, get enough sleep hours if you want to be productive during the day.

    One of my favorite quotes is by Aristotle which says “We are what we repeatedly do. Excellence, then, is not an act, but a habit. ”

    How true this is. When we repeatedly do the things that we should not be doing, it only robs us of the time that we could have spent being more productive. I am not saying that we should not have time to have fun, but it would be better to intentionally plan this than haphazardly scroll your life away on Facebook, just as an example….

    Be honest about your habits

    When it comes to habits, writing down your positive and weak habits is such a powerful tool, it makes it real and makes you realise what you could be doing that is taking away from your time to do things that will be more fulfilling. I try to read the books about the power of positive habits below at least every other 2 years, which you can get from Amazon using the links below*

    So I have prepared a FREE routine and habit template for you to use and track your progress over time. Don’t forget to track your progress, it will go a long way in boosting you and helping you to maintain positive habits and routines, and get rid of negative habits that take away from your ability to fulfill your potential.

    Download your free “Routine and Habit Organizer” now through this link, and get ready to get on another level of organisation in your daily living.

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  • 8 Tried and Tested Time Management Hacks for Mom Bosses

    Happy Women’s History month everyone!⠀⠀⠀⠀⠀⠀⠀⠀⠀
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    TIME is always a scarce resource for me. Do you ever feel like you’re working so hard for your family and future and you don’t even get to spend your hard earned successes with your family or the people that matter the most to you? In my first year of working as a new mom I almost always had these guilty feelings, but realised that I was not the only person in this situation and I had to make some changes to how I managed my time.

    So here are my 8 tried and tested HACKS to becoming the master of your time as a mom, it takes a lot of discipline and determination ????⠀⠀⠀⠀⠀⠀⠀⠀⠀
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    1. PRIORITIZE: The days of having long lists of 101 items to do a day are over. If you achieve 3 items on your to-do list you’re a ninja. So prioritise based on the Big 4:

    • Important but urgent
    • Important but not urgent
    • Urgent but not important
    • Not urgent and not important

    Don’t waste your time doing things that are not urgent or important, these are the things that usually drain our energy and time unkowingly. Instead, split your to do list between these big 4 quadrants, and focus on the first two. Once you have done these two, you will feel much more accomplished as you will have completed the tasks that would make the biggest impacts on your goals.

    2. DELEGATE: Being a super mom does not mean you have to do everything yourself. You might actually find yourself getting better results by delegating some of those mundane tasks to someone else…..⠀⠀⠀⠀⠀⠀⠀⠀⠀
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    3. BE INTENTIONAL: Over the past 6 months, I came up with a plan to be at home by latest 6pm everyday, and spend at least 2 hours of uninterrupted time with my family. It doesn’t always happen but every week I take stock, and make sure that I’m becoming better at it.

    4. STREAMLINE YOUR PROCESSES: I know this sounds crazy, but being organized will do you so much more good than doing things on the fly. Here are just a few processes that I have used and have saved me a lot of time managing my household:

    • A shopping list that I maintain and update once a week the day before I do my online shopping. I use the Cozi app to sync this list with my husband’s list. That way, I do not have to remind him to send me his list, it’s already on the app!
    • A weekly to-do list for my househelp’s activities. This way I do not have to send her daily reminders of what she needs to do, she already knows what needs to get done and is much happier working like this

    5. FOCUS, FOCUS, FOCUS: Spending 20 minutes getting one item done, leads to more productivity than trying to get 5 things done in 60 minutes, the researchers say. The more you train yourself to focus on doing one thing, and doing that one thing really well, the more efficient you will become. Keep distractions away, put your phone away and focus on the task at hand. This is also why batch-processing works so well. If you can get pockets of time (at least 1-2 hours) in your busy schedule to sit down and get something done without any distractions, you will be surprised at how much you can achieve in a week!

    6. CREATE A NIGHTTIME ROUTINE AND STICK TO IT: We often focus so much on our morning routines, that we forget that if we are not in bed by a certain time, the chances of waking up in time and having a great start to the day are very low. So remember to come up with a simple routine, set a time to go to bed and keep distractions (like surfing on your cellphone) to a minimum. You need your beauty sleep, mama!

    7. MAXIMISE YOUR “FREE TIME”: If you commute to work daily, try and get 5-10 minutes of good reading time in. If you have a quiet break-out place at work, try and use some of your lunch time to get something done, even if it’s catching up on your latest Netflix series. I love using the Audibles app on my way to work, it gets me going on some of the books that I would never have time to read.

    8. IMPERFECTION IS PART OF THE JOURNEY: You will never get to perfection momma, so do your best everyday and celebrate your wins. ALWAYS remember that it is about maximizing the limited time that you have and not always about ticking boxes, so don’t be too hard on yourself!

    Download your free time management planner below!

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