• How to start time blocking and become extremely productive

    how to start time blocking and become extremely productive

    You may have heard of it, and you might even be doing it in some form or shape. Time blocking is a productivity method that sounds just like its name. It’s a way of blocking time in your calendar to get specific tasks completed. The same way people block time in your calendar for meetings, reminders, events, you can also block time in your own calendar to complete those priorities. Now that we have an idea of what time blocking is, lets talk about how to start time blocking.

    Time-blocking Vs To-do List

    So, is time blocking the same as working off a to-do list? The answer is NO!

    To-do lists almost always leave you frazzled wondering how and when you are going to get done with the 13854602 tasks on the list.

    Time blocking on the other hand, is a more strategic way of prioritizing your time. And getting the most out of the limited time you have in the day.

    I don’t know about you, but my to-do list never ends! You don’t want to be working off a list that never ends, because not only does that leave you overwhelmed, it also leaves you feeling unaccomplished.

    Instead, when you time-block, you choose the activities that are going to give you the highest return on your time spend.

    You get laser-focused on completing those activities within the time block that you have allocated towards it.

    You ditch the distractions and get over the consequences of overwhelm, which is usually in action.

    In short, these are some of the benefits of time blocking. It helps you:

    • Focus on the very important priorities – I call them the ‘Power of 3’
    • Minimize distractions
    • Release the tension and anxiety of trying to get everything done
    • Reduce mental fatigue and decision-making on what activities to work on (because you have already time blocked your calendar ahead of time)
    • Save time wasted on switching between tasks (studies have shown that it can take you up to 15 minutes to get back into a task after switching from another one)

    If you are convinced that time blocking will save your sanity and get you back control of your time, here is how to get started;

    1. Plan ahead

    As part of my weekly planning, I decide on my ‘Power of 3’. My most important priorities, and make sure I allocate time in my calendar towards these priorities.

    2. Paper or digital time blocking

    Decide on how you are going to block out your time. I have a free time blocking template which you can use to get started right away.

    Digital time blocking is also a great way of organizing your time blocks. I prefer using a paper time blocking template first, and then transferring this into my task management system, Asana. Writing it down first, helps me visualize my time better, and be more intentional about how I am planning out my time.

    3. Split your calendar into blocks of time

    Blocking out your calendar is one of my favourite tips on how to get started with time blocking. I like working in small blocks of time because I find it easier to talk myself into spending 20 minutes to get something done than an hour to do it. Split out your calendar into 20-minute blocks and allocate activities to the blocks.

    I make sure I leave out some time blocks blank deliberately so that I have extra time for any unplanned activities. This is also useful when you are working on a task and you are not sure exactly how much time you will need to complete it. 

    Generally, we tend to underestimate how much time we will need to complete a task. Creating the buffer space reduces the tension and disappointment of not completing a task in the exact time estimated for it.

    4. Block out appointments & meetings you can’t reschedule 

    I call them the big rocks, because these are activities that you can’t move around. These are activities that you must work around, like a big rock.

    Block out your big rocks at the start of the week, so that you have a better idea of exactly how much time you have for everything else in your life.

    5. Block out your business hours

    If you don’t set aside time blocks for your business, then working on your business will become something you do out of choice or when you feel like it.

    Instead, decide on which time blocks you will commit to your business consistently. And allocate your priorities to those time blocks.

    For example, I have two-time blocks everyday that I commit to my business unless I have a big rock that needs to go into that time block instead. I typically work on my business in the morning hours from 7-8 am in 20-minute time blocks, and I do the same thing from 8-9pm.

    This way, I know ahead of time, how much time I have for my business tasks, and that makes me realistically plan out how many tasks I can get done in a day.

    6. Schedule your power of 3 into your business hours

    If you don’t prioritize your time, time blocking will become a to-do list on your calendar. We don’t want this! 

    The whole point of time blocking is to schedule your most important priorities in specific time blocks in your calendar.

    You can use the to-do list matrix below to decide on which activities you should prioritize and time block first.

    Everything else can be time blocked if you have spare time towards the end of the week, or if you complete your tasks in a shorter space of time than what you had planned for them.

    how to start time blocking and become extremely productive

    7. Take stock of your progress

    The best way to make time blocking even more effective is to keep track of how you are using your time in your time blocks. This way, you can start to

    • pick out what tasks are consuming more time than estimated
    • Identify what your distractions are, and how to tame them
    • Pick out when is your best time to do certain activities
    • Review your results for the week and use this to improve your time blocking for the next week

    I love using the Toggl time tracking tool to track how much time I am spending on different activities. It’s a really useful way of tracking whether I am actually doing what I had planned to do and whether I am overestimating or underestimating how much time I need to complete certain tasks.

    Top tips to make the most of time blocking

    1. Batch similar tasks

    This is one of my favourite productivity hacks. Instead of repeating the same task throughout the day or week, batch the task and do it once. This way, you are not toggling between tasks unnecessarily, and you are saving mental space. 

    I batch my content creation to one time block in the week, typically Saturday mornings from 6-7.30am. This way, I don’t spend time during the week creating content, and instead, I can focus on other high-level activities for my side hustle.

    2. Batch your days

    The same way you batch similar tasks, you can also batch or theme your days. A typical theme would look like this:

    • Mondays – pitching & meetings
    • Tuesdays – FB Groups
    • Wednesdays – learning
    • Thursdays – coaching
    • Fridays – admin & email

    This way, you know that if the day passes without you working on the theme of the day, you will have to wait until next week to get it done. So it keeps you focused and stops procrastination.

    3. Use your timer

    I use my timer when I am working on my time blocks to help me be aware of how much time I have spent on a specific task.

    My timer also keeps me focused on the specific task that has been allocated to the time block. Multitasking and time blocking don’t go hand in hand, so your timer is an important part of getting the most out of your time blocking approach.

    It also reminds me to take breaks in between time blocks so that I don’t get burnt out or spend too much time seated in my chair without moving.

    4. Quick fire tasks

    Ask yourself: can your task be completed in less than 10 minutes?

    If yes, allocate that task to those extra pockets of time that you get in between meetings or activities that have taken less time than planned.

    There is no need to time block quickfire tasks if they can be completed in less than 10 minutes, otherwise, you will take up the entire block of time when it wasn’t necessary.

    5. How many tasks to complete a day

    If you are just starting out, your best bet is to cut down your planned tasks for the day by half. Focus is the priority here, so the less you have to complete, the more focused and productive you will be. 

    You can start adding to your tasks for the day as you get more comfortable with your time estimations but start with your Top 3 priorities before even thinking of doing anything else.

    How to time block your day and boost your productivity

    Create buffer time for mishaps. Especially as a working mom, unplanned things will always come up like a visit to the doctors clinic or a child who needs to be picked up from school earlier than planned. 

    Less is more. Piling your time blocks with many activities is only going to leave you overwhelmed and disappointed when you don’t accomplish what you have planned for the day. Always start with few and very important priorities and build it up from there.

    Be flexible. With time, you will need to switch up your time blocks, maybe even make them longer depending on your working style, block out even more time for the big rocks, etc. Be flexible and adapt as you go along

    What’s your favourite time blocking tip?


  • 11 Simple Ways to Organize Your Online Business

    How to effortlessly organize your online business.

    How long does it take you to find an important document in your business? Or an idea that you jotted down in your pile of notebooks the other day? Believe it or not, organizing your online business can save you tons of time. And help you focus on the more important things you need to get done and move the needle forward.

    There is never a better time to start organizing your online business, and it’s never too early to start doing it.

    If you spend just 30 minutes everyday to organize your business, I can guarantee that you will

    • Save time
    • Be less stressed & overwhelmed
    • Stop procrastinating on doing some of those important tasks, because the organization bit is already handled!

    11 Simple ways to start organizing your online business

    1. Clean up your computer folders monthly

    I set aside half an hour every month to organize the folders on my laptop. And clean up that pesky downloads folder. I don’t know about you, but I find that batching the cleanup is a better use of my time than trying to organize every single file as I download it. 

    I use OneDrive to make sure that once I clean up my folders, it gets synchronized across all my devices. Making it easier to find things within seconds.

    2. Check your finances weekly

    If you are not checking and organizing your finances weekly, you’ll find it difficult to get a feel of what is working and what is not working in your business. Your finances are an indicator of how well your business is doing. 

    I also take this time to look at my paid subscriptions and whether I need to unsubscribe or upgrade any subscription based on the needs of my business.

    3. Write notes on an app

    I love the native Notes app on my iPhone. I have a folder that is specifically for the purpose of writing down ideas. Every business owner needs to have a notes app to take down any ideas and tasks that come up during the day. 

    Not only does it help you clear up your mental space, it also helps you get into the ideation phase quickly because your ideas are all in one single place.

    4. Create a day to catch-up on tasks that you didn’t get to during the week 

    My favourite day to catch up on anything I didn’t get to completing is a Friday afternoon. This is usually the most predictable day of my week, because I don’t have many competing tasks or 9-5 meetings going on at that time.

    I set aside 1-2 hours of my time every Friday to get these tasks completed, and I use this as my buffer time to allow for any mishaps or unforeseen tasks that take up my time during my normal business hours.

    I also find it to be a quiet time to reflect and think about the week that has past, and what I can do differently going forward. 

    5. Clean up your office space

    I love clearing my office space daily once I clock off work and business. It helps keep my space clear of clutter and anything that could increase my anxiety. 

    Anything like plugs, notebooks and stationery is placed inside the drawer of my office desk. This way, I don’t have to worry about spending 10 minutes the next day trying to look for a misplaced pen.Any time that you can save is worth saving!

    6. Minimize paper usage

    I love using paper to map things out or think through an idea, and I used to be the hoarding type of person. Until I realized that the papers I was keeping would almost never be useful again. So instead of using reels of paper to take notes, I use my note-taking app and my project management tool to keep track of every single task in my business.

    When I do use papers, I keep them for a week, and if I haven’t touched them during the week, they go straight into the bin. There is no point of keeping things that you will never use. As Marie Kondo says, only keep things that will bring you joy in the future!

    7. Declutter often

    How often do you check what is in your office drawers? So many things easily creep in while we are working, and it is worth doing a full declutter at least once a month. This way you know that you are freeing up space for only the things that will help grow your business. You can also declutter your online folders too, while you’re at it!

    How to effortlessly organize your online business.

    8. Calendar everything

    As a busy mom, I often have so much going on at the same time, and keeping up with everything just through my memory is hard enough. My calendar becomes a lifesaver because I schedule literally every priority and this includes personal, work, business and family activities.

    Google Calendar is an excellent tool to schedule your priorities, and you can use their colour-coded system to separate the different types of activities in your calendar.

    So for example;

    • Business is colour-coded purple
    • Work is colour-coded brown
    • Personal is colour-coded pink, and
    • Family is colour-coded yellow

    This way you can view your month or week, and see if you have set aside enough time for the things you want to prioritize in your life. Remember to stick to your schedule, that’s the only way to get the most out of it.

    9. Be clear on your business hours

    When you know your business hours, then you know how much time you have to work on your business. This makes it super easy to fill your hours with the right tasks and realistically estimate how much time you will take to complete them.

    10. Use a task management system

    By now you probably are aware that Asana is one of my favourite business tools! This is how I have managed to work on my business consistently on a daily basis, and outsourced some of the activities without getting stressed or overwhelmed.

    Join my Facebook group to see more free tutorials on how to use Asana to organize your business!

    11. Create your SOPs

    SOPs are the processes and steps that you need to follow in order to complete a specific task in your business. It helps to create your SOPs so that you know exactly what steps to take next in a series of tasks that need to be done.

    You can document your SOPs in a task management tool or simple Google Docs, and make sure you keep updating them depending on whether the processes or workflows remain the same or unchanged.

    Ready to organize your online business?

    Download our FREE plan & Organize your online business guide in a day to get started!

    Plan and organize your online business in a day


  • How to effortlessly automate your online business

    how to automate and simplify your online business


    Ok, so you’ve figured out that if you keep going at the pace you are going, burnout and exhaustion from your side hustle is just around the corner.

    At this point, you are looking around for answers on how to do get things done faster in your business (or how to eliminate some tasks completely). The technology and systems to make this happen might feel a bit overwhelming for you.

    Before we go through the steps on how to automate your online business without tech expertise, I would like to explain why you should be investing the time to do it in the first place.

    Why you should automate your online business

    One of the best investments you can make is automating your online business. Actually, if you want to increase your revenue, you have got to increase the time that you spend on revenue-generating activities. Automation becomes key in freeing up your time from non-revenue but necessary tasks in your business.

    The time you save along the way is so much more worthwhile than the upfront time & (sometimes) financial resources needed to automate your business.

    The sooner you start to build a system and automation strategy for your business, the easier it is to scale it up for massive growth (without scaling up your time spend on it).

    If you are running your side hustle without a team, the overwhelm is sure to get to you at some point. Especially when you can’t keep up with the pace of the growth of your business.

    Furthermore, building a side hustle alongside a corporate job and motherhood significantly cuts down your availability for your business. Automation and systemizing your business is a necessity when you are building a team in your business

    Before you start throwing your hard-earned money at the hottest tools and software in town, here are a few mistakes to avoid:

    Going straight for the tools before you organize and put systems in your business

    You need to cover some groundwork so that the automation is layered onto your business once you have the right systems and organization in place.

    Thinking that automation is the magic bullet to your overwhelm

    Automating your online business is just a part of the solution, not the entire solution

    Paying for software or tools that you don’t need at the current stage of your business

    Only buy or subscribe to a new tool if you have noticed a gap in your systems which the tool can fill.

    Bonus tip: always subscribe to the trial version before plunging in a year’s worth of subscription fees. Since you aren’t sure if you really need the tool.

    Window shopping and spending days deciding between different tools, and not taking action

    The most important aspect of automation is how you use its features and functionalities, and what you put into the tool.

    While I would always suggest that you choose tools that are widely used, I would also recommend that you don’t spend too much time window shopping on the minute differences between your options.

    Hopping from one tool to the next

    This is also known as the fear of missing out. There will always be a new application on the block so, focus on the applications that you have. Only jump ship if you have noticed a gap or absence of specific functionality that you need.

    Remember that moving from one tool to another will not only cost you the lost subscription fees but also the lost time and resources spent trying to learn and input your data into the tool.

    Overwhelming yourself with too many software systems or tools at the same time

    I get that automating your business might be one of the most exciting things happening right now for you, but trying to do it all at once will only lead to more overwhelm and frustration.

    The best way to avoid these mistakes is by going through the 4A method every time you want to automate an aspect of your business.

    How to automate your online business using the 4-A Method

    1. Audit your business

    What tasks are the most time-consuming?

    What do you do in your business that you don’t enjoy doing?

    Which tasks would you like to reduce the time you spend on them (or eliminate them completely)?

    These are such important questions to ask yourself as you set your business goals because the whole point of automating your business is to create efficiency and bring back the excitement that you once had before you started getting overwhelmed and overworked.

    2. Align your tasks to processes

    Ok, automation done right is not all fun and tech. There is a step that is often overlooked, and that’s the process documentation (also known as Standard Of Operating Procedures)

    It isn’t as complicated as it looks. All you need to do is write down the steps that you take before you consider a task as complete. You can read more about this here.

    Start with the most important tasks, then go to the most time-consuming tasks. An easy way of doing this is having a notebook next to you when you start doing a certain task and taking note of each and every step until completion.

    You probably know most of the steps to your daily or weekly repetitive tasks. But it’s interesting how much else you can pick up when you document your tasks as you complete them.

    3. Assess what can be automated

    I would suggest that you go through each process at a time, and circle the tasks which you don’t like or are repetitive.

    You will need to do some research or hire an online business manager. Even better, hire a coach like me, who specializes in helping mompreneurs create time savings in their businesses.

    You can always make Google your friend in this research phase, but be sure to do enough research, especially as the cost of automation goes up.

    4. Automate!

    Here’s the fun part, choosing your applications and tools for your online business. If you want to know how to automate your online business, please go through all the steps above before you start window shopping for tools and applications.

    Here are a few tips to help you choose the right tools to automate your online business:

    Start by automating the most obvious tasks or processes from your assessment.

    Typical processes include:

    • Social content strategy and system
    • Invoicing and Payments
    • Project/ Task Management
    • Business file organization

    Choose a tool that is widely used

    Widely used tools are also updated and bug-fixed regularly to give the users a seamless customer experience. The owners of these tools also provide great customer support. If you get stuck or need help figuring something out, you can always contact their customer support before you hire someone to help you out. One of my favourite tools is Asana, and they provide free customer support even for their free version!

    Available tech-tutorials for beginners

    I love software providers who also give crash courses or tutorials on how to make the most of their applications. You will learn so many more functionalities than if you just dig in and try to figure out everything alone

    Focus on automating one aspect of your business every month

    This also means that you don’t need to make a lump sum investment in getting the tools you need, at once.

    Focusing on one process or system at a time will help you reduce the overwhelm of trying to learn everything at once especially if tech is a bit intimidating for you.

    You could take your time to learn the new tool, go through the functionalities and options. Ensure to make the most of your trial version before making the final decision to use the tool to automate your online business.

    Outsource the automation process

    If the entire automation process still scares you (which is absolutely ok), then get help!

    Get help automating your processes so that you can focus on the more important revenue-generating tasks (because your business should not take a pause due to the ongoing automation exercise). is one of my go-to websites for outsourcing or getting help on short-term tasks. They have amazing freelancers who can help set up your systems at a low cost.

    Pro tip: I would suggest that you make sure they explain everything they have done and that you take notes. This way you can troubleshoot and learn from what they have done so that you don’t have to hire someone for every small change or update you need to your systems. 

    In conclusion, 

    Automating your online business is one of the best things you can do to set yourself free from the overwhelm and burnout that I see so many women go through before their business has even hit the ground.

    What areas of your business do you think would benefit the most from automation?

    How to effortlessly automate online business using 4-A method.


  • How to rock your morning routine like successful people

    Morning routine for successful people

    I used to convince myself that being a night owl was awesome! It meant that I could work into the wee hours of the night, and not have to worry about waking up early. This all changed when I had my twins and realized that if I didn’t have a proper morning routine, I would never have time to myself. I indeed needed to rock my morning routine like successful people.

    When I started becoming more intentional with my morning routine, I noticed that I was sleeping earlier and longer hours. Overall I felt so much better about myself and had more energy throughout the day.

    It also meant that when the twins would wake up, I already had a headstart to the day. I get to spend some time with them before heading to my 9-5 office. So, I get to be present and in the moment with them without feeling overwhelmed that I haven’t gotten anything done or planned for the day.

    Being a corporate side hustler also means that you don’t have the whole day to work on your business. In fact, you only have a few hours in the morning and a few hours at night (depending on how tired you are after work) to make any progress.

    My morning hours are the most productive hours where I am also at high alert. Without a successful morning routine, I wouldn’t have an extra hour to work on my side hustle. This extra hour is literally how I have built my coaching business (and a few more hours on Saturday mornings too).

    If you are not yet convinced, here are other reasons why a morning routine is important.

    It gets me in the right mindset

    Mindset is everything if you want to be that 6-figure mompreneur. You need to wake up with the right mindset to handle the challenges of juggling corporate life + motherhood and a side hustle. The best way to do this is to create a solid morning routine.

    I get to have self care time

    I didn’t read as much before I started having a consistent morning routine. Since starting and being consistent with my morning routine, I have gone through at least 1 book a month, simply by spending 10-15 minutes in the morning to catch up with my reading. 

    Quiet time before the kids wake up! 

    I am sure you miss the days when you had peace and quiet for long hours. You can have that today! You just need to wake up and get your consistent morning routine before the kids wake up. 

    During my morning routine, I can think clearly and make some progress. Especially with the high-level tasks that need my full concentration, without a baby screaming for attention in the background.

    How to start a morning routine like successful people

    Getting into the habit of a consistent morning routine is not easy. But it’s definitely worth it once you start to do it and see how it makes you feel both physically and mentally.

    First of all, here are a few tips to help you wake up on time for your morning routine:

    Tip #1: Sleep 15 minutes earlier today

    I know you were probably wondering if this was a typo or not, but YES. The secret to a morning routine like successful people have consistently, is to sleep early. Sleeping earlier will give you enough hours of good quality sleep so that you are ready for the early wake-up call. Start by sleeping 15 minutes earlier than your usual bedtime, and incrementally sleeping earlier every week. Do this until you get to the point where you are getting 7 to 7.5 hours of good quality sleep.

    The work that you weren’t able to do the day before, can wait. You will get it done much faster and more efficiently if you sleep early and well enough. Just schedule it for your morning hours.

    Tip #2: Build on your morning routine incrementally. 

    If you have never had a consistent morning routine, don’t start with a 1-hour morning routine. Start with a 15-minute routine for 1 or 2 items from my 3G method below. Once you have consistently completed your routine for at least 3 days, you can start to increase the amount of time you spend on your morning routine. For every 15 minutes you sleep earlier, you should be able to increase your morning routine by 15 minutes.

    Tip 3: Work in small pockets of time

    I got this tip from the book, The 5am club, which you can get here.  The mistake we make as humans is to overestimate how much we can achieve in a short space of time. For example, instead of thinking about the number of pages you want to read in a day, think of the amount of time you want to spend reading. That’s a much easier and realistic way to set your morning routine goals and increase your time spend, as you become more consistent.

    All you need to do is devote 20 minutes to each pillar from my 3G method, which I have broken down easily for you below:

    Growth: 20 minutes

    This is the time you can dedicate to your personal growth and development. One of the things that almost every successful person I know of does, is to READ. You cannot pour from an empty cup, and you cannot share what you don’t know.

    If you want to be successful, then you need to commit to creating a morning routine like successful people do. Through my 3G method, I have been able to go through 10 books in the same year that I had my twins! Before that, I barely finished 3….

    The secret to this method is being consistent, committing to waking up early and getting your 3G’s done before the day begins.

    Gratitude: 20 minutes

    I can’t emphasize enough the power of prayer, meditation and journaling. I struggled with negative mindset and self confidence throughout my adulthood, and starting an online business from scratch only made it worse. 

    Once I started putting in the time to journal, do my daily affirmations and show gratitude for everything happening to me and around me, I started to show up for my business in a different way. 

    I cannot overstate how important it is to take time for gratitude, and the inner self work that is needed as part of a morning routine. 

    Go: 20 minutes

    Do your workout in the morning and forget about it. I don’t know if your 9-5 is as unpredictable as mine, but waking up earlier to do my workout has made me feel more energetic throughout the day.

    Whether you workout plans get derailed or not, you know that at least you have gotten 20 minutes of exercise. Imagine how fit you will be by the end of the year, if you got 20 minutes of daily exercise, that’s 7300 minutes of moving your body!

    What makes a morning routine successful

    • Plan the night before, so that in the morning you are all systems go
    • If you have a workout, remove your clothes so that you see them when you wake up
    • Prepare your breakfast the night before (smoothies and overnight oats have been my go-to breakfast on-the-go)

    In conclusion, 

    My morning routine has completely changed my way of life, for the better, I

    • Complete 1 book a month just through my morning routine
    • Got disciplined in getting my kids to sleep early, and sleeping early myself
    • Wake up feeling much more refreshed and ready to slay the day
    • Get 20 minutes to work on my business before I start my 9-5
    • Get some quiet space to meditate, journal and visualize the success I want to have
    • Feel better about myself because I have my workout, and a good breakfast to start the day
    • Have some (actually, lots of) peace and quiet before the kids wake up!

    Do you have a morning routine? What’s your favourite part of your morning routine?

    Morning routine for successful people


  • How to stay focused on your business goals

    How to stay focused on your business goals and achieve them

    Setting goals is an exciting activity,  as it lets you think of how you can reach those stretch targets that you have set for yourself, way beyond what you think you are capable of achieving. The mistake I often see entrepreneurs making is that they don’t spend enough time thinking about the game plan in achieving these goals, and how to maintain focus. A game plan ensures that you stay focused on your business goals consistently.

    It’s so easy to get sidetracked as a business owner with all the shiny objects and tactics that are flung at us daily; a goal plan helps you to stay focused on what’s really important and aligned with your long-term vision. 

    Other common mistakes to avoid in goal setting and planning:

    Setting too many goals

    When you set too many goals, it becomes difficult to stay focused on a few key actions that will drive the biggest impact in your business. You may have heard of the 80/20 rule which simply states that: 20% of your daily actions are responsible for 80% of the results in your life. 

    You can apply this rule to business too. Instead of trying to do everything in your business, set one or two goals that you know will contribute to the 80% result at the end of the day.

    No clear game plan

    Setting goals is the easy part. Creating an action plan with timelines, milestones, reviews and mini-actions is the hard part. Before you start working on your goals, first set a clear game plan that is realistic and actionable, and stay committed to that action plan.

    Setting goals based on what other people are doing

    As a solopreneur, it is so easy to get distracted by what other people are doing. Especially the people you look up to. The truth is, the goals that they have set are totally irrelevant to where you are in your life and business right now.

    Don’t use other people’s goals as an anchor for what you should be doing. Instead, evaluate where you want to be in your business in the next 5 years and work backwards. 

    Mini tip: Think of the person you want to be and the lifestyle you want to have, and then set goals that are aligned with this. 

    Overestimating their short-term potential

    It is so easy to overestimate what you achieve in the short-term. This leads to goals that are completely unrealistic. And when you don’t achieve them, you could easily get into a downward spiral of no confidence in yourself or your business. Instead, overestimate what you can achieve in the long-term and then set goals that you know you can achieve in the next 3 months. 

    Mini tip: You can use the “good-better-best” framework to set realistic short-term goals. Your “good” target represents what you can realistically achieve in the next 3 months. And your “better” target represents what you can achieve as a stretch. Your “best” target represents what is totally out of your reach and what would be AMAZING if you actually hit that target.

    How to set your goals

    Be intentional

    My best tip for being intentional, is making time to work on your goals every single day even if it’s just 10 minutes a day. You can make a lot of progress if you set aside time and do this consistently.

    Be specific

    The more specific you are, the less mental space you will need to try and figure out what exactly you are working towards. I like to use the SMART goals framework. It is widely used in setting goals in the corporate and business world.

    When you are specific, this leaves very little room in veering off focus and getting derailed by shiny objects. For example, if I want to grow my business, 

    A non-specific goal is: Grow my business

    A specific goal: Grow revenues to $10,000 this quarter by focusing on marketing Product X through my social media channels

    The more specific you are, the easier it will be to create an action plan. An action plan will help you break down your goal into smaller, actionable steps.

    Prioritize your goals

    The fewer goals you have, the easier it will be to remain focused on achieving your business. I personally believe that one goal for each area of your life is enough to focus on for 90 days. If it’s a long-term goal, you can add another goal, but try to keep it at 2 goals at most. 

    How to maintain focus on your goals

    Time-block your calendar

    The main reason why people don’t make progress in their goals is that they do not take action on a consistent basis. Time blocking is one of the most effective ways to ensure that you take action on the things that are most important to you.

    Stop multitasking

    When you are trying to work on multiple goals and projects at the same time, your brain loses momentum. This also causes mental blocks that can end up slowing you down.

    Studies have also shown that switching between multiple tasks has a negative impact on your overall productivity and cognitive skills.

    Instead of trying to do many things at once, focus on the goal that will get you the biggest impact. Then go all-in on an action plan that supports your goal. When you are working on your goal, remember to schedule time in your calendar to work on it. Remove all distractions and focus on the task at hand.

    Use sprints to work out your action plan

    Using short time spans creates a sense of urgency in your mind. This ensures that you don’t drop the ball in taking action consistently to make progress towards your goal. I like working in 2-4 week sprints on a specific activity that I know will help me in making progress in achieving my goal.

    Focus on the action, not the result

    If you want to stay focused on your business goals, I would highly encourage you to change your mindset about achieving your goals. Instead of focusing on the outcome, focus on the action that will get you closer to the outcome. For example, if you want to make $10,000 in sales over the next quarter, instead of focusing on the $10,000 revenue, focus on the actions that you know will lead you to this result. These actions could include:

    • Creating sales funnels to increase your sales per customer
    • Creating a new product or service 
    • Being consistent with your social media strategy

    The more you focus on the actions, the less anxiety and overwhelm you will create for yourself, and the more likely you are to achieve your goal.

    You do not have control over how many sales you will make. But you do have control over how many potential customers you reach through your marketing and sales strategies. In that case, direct your focus towards the things that are in your control in your business.

    Here are a few other tips to help you stay focused on your business goals:

    • Remind yourself of your goals everyday
    • Record daily affirmation on your goals
    • Get an accountability partner
    • Review your progress on a weekly basis, and pivot as needed
    • Develop habits that support your ability to work on your goals often

    How do you stay focused and motivated on your business goals? Drop your comments below.

    How to stay focused on your business goals and achieve them