boss mom

  • Everything you need to know about systems for your online business

    You have probably heard the buzz phrase ‘systems that scale’ in the context of building an online business. But you are still not sure what these words mean or why you should even pay attention to them right now. After all, that lengthy to-do list still awaits, right?

    Why you need systems for your online business

    While I could talk about why you need systems all day long, here are just a few of the benefits of creating systems to set yourself up for the success you want in your side hustle:

    Claim your weekends & family time back

    So many entrepreneurs struggle with hustling and working up to midnight and on weekends. While overwhelm is a choice, working without systems is a sure way of getting yourself overworked. Especially if you are busy with work that you wouldn’t be doing if you had the right systems in your business. You know those non-revenue-generating activities?

    Save loads of time

    Setting up just one system using my 4A Systems Setup method could save you up to 10 hours a month. Imagine what you could do with 10 hours? Spend more time with the kids? Have more time for self-care? Take time off?

    Take a week off without worrying that your business will fall apart

    What I mean by this, is that you want a business that doesn’t depend on you being there 24/7 for it to make sales. Heard of the phrase ‘trading time for money’? This becomes a thing of the past when you have systems. A good test of your systems is whether you could take a week off your business and still have sales coming in. If the answer to this is NO, then you need to continue reading this blog.

    Create a better client experience & make more income

    Yes, you heard me right! I see this all the time where entrepreneurs are obsessed with putting their best foot forward to win new clients. But the ‘red carpet’ treatment ends right there. Your client retention rate is way more important than your client winning rate. You are leaving money on the table if you don’t have a strong client management & after-sales experience. With the right systems in place, this can be easily embedded into your online business without having to spend more time on it.

    Get your ideas off your notebook & dream board and into reality

    How many ideas do you have lying around your notebooks? Are there products and services you have been dreaming about but have never seen the light of day? With systems in place, you could not only save time but also reduce the amount of time it takes to move an idea from just an idea to a money-making income stream.

    So? Do you want more clients & customers? additional income? More impact? More time freedom?

    Limiting Beliefs

    Before we go into the details of what systems are, let’s start with addressing some of the limiting beliefs that are holding you back from setting up systems in your business:

    “I don’t have time”

    The reason you don’t have time is because you don’t have systems to free up your time and stop spinning in overwhelm.

    My business is too small for systems

    Create simple systems and adapt as you grow. The whole point of creating systems is to make it easy to scale & grow your online business without being even more overwhelmed as it grows. Imagine if your business 10x today. Would you be able to handle all those extra clients & give them a superior customer experience? Or would it be chaos, and maybe even lose some of those clients because your business can’t handle that much right now? It’s time to build a business with the mindset that you are already a big business. The only way you can do that is by creating the systems now that can handle those big sales goals you have.

    “I don’t need systems when I am starting out

    The best time to set up systems for your online business is when you are starting out. Mainly because and you have fewer complexities to think through. This will also make hiring a breeze because you already have the systems. It’s so much easier to hand off tasks when you have a clearly laid out system for someone else to plug and play and get the work done.

    “I’ve already subscribed to lots of software apps

    A big mistake I see a lot of people making is when they subscribe to apps and tools because they saw someone else using them. The system always comes before the tools. You’ll only know which tools are best for your online business once you set up the systems the right way. Otherwise, you might end up on a money-spending spree on tools that are not a good fit, or tools you don’t need.

    “I’m not techie enough for systems

    You don’t need to have any tech knowledge to set up your systems. You just need to know how to run your business. Then plugging in the tech will be a much easier step in the process.

    “I want to keep a personal connection in my business with my customers”

    Systems will make me look like a robot. Again, systems are not tools or software. You also don’t have to automate everything in a system. There are tasks and activities that you can still completely personalize based on the brand and client experience you want to create.

    No one else can do it the same way as me

    Yes, I hear this all the time. And truth be told, I think this way too. First of all, this is simply not true. Someone else can do a fantastic job if you have the systems in place to enable them to do a great job. The mistake you are making is outsourcing work with no clear processes and systems in place. Systems will enable your team to do a great job without you micromanaging them.

    So, now that we have cleared the air on the mindset shifts you need to make when it comes to systems;

    What exactly are systems in the online business world?   

    A system ⚙ is a set of interconnected or related activities that help you achieve a specific goal in your business.

    A process 📝is a series of steps that helps you achieve a certain outcome within a system.

    A workflow ♻️ takes it even further and starts to make the process even more streamlined, more efficient and starts to actually help you save a lot of time. Instead of doing it manually or (worse) from your memory each time.

    Automation 🕹is what comes at the end, to help you save even more time with your system.

    In conclusion,

    Convinced that now is the best time to get those systems up and running in your business?

    Join me in a simplified systems session to learn how to set up your systems for good, click here to join ->


  • How to spring clean your business

    Did you know you can spring clean your business? Here's a guide on how to effortlessly declutter and spring clean your business.

    Do you ever get to the end of the week, and wonder when you are ever going to get enough time to do those pesky little tasks that could make or break your business? This happens to me all the time. And that’s why I have found magic in setting aside time at the end of every month to spring-clean my business.

    Your wardrobe is not the only thing that needs regular decluttering. You will realize that those pesky tasks eventually need to get done. Guess what? Scheduling them into a spring-cleaning day is one of the best ways to tackle them.

    So where do you start?

    I have listed down 11 ways to spring clean your business every month. And the good news is that you only need 2 hours a month to do this exercise. The better news is that the first two or three times might take longer than 2 hours. However, once you have a system in place, you will find yourself speeding through these tasks even before spring cleaning day. And remember, this list is not exhaustive. 

    1. Review your goals

    Are your goals still aligned to your overall vision? Are you still crazy about your goals? Do they make you feel like you want to jump out of bed the second your alarm goes off, and start working towards them? Reviewing your goals is detrimental for your business and sets the pace for spring cleaning your business.

    Now is a good time to check whether your goals still matter to you. If they don’t, there is no shame in changing or removing them. What’s important is that you are motivated to hit your goals, because without motivation, you’ll struggle to make progress. You can check this post or this post, or even this post to get hot tips on how to review & make your goals happen!

    2. Revisit your priorities

    Do you know what your priorities are? Are you practicing the ‘power of 3?’- my method to help you know your top 3 priorities and stick to them like glue!

    We often have an idea of what our priorities should be. But more often than not, our daily activities do not align to our priorities. A quick way of doing a self-check is to time audit yourself for a week. How much time did you spend on your priorities? How much time did you spend on non-priorities? 

    This is a good way to make sure that you are giving yourself enough time to focus on your priorities, and to make meaningful progress each week.

    3. Check your finances

    This is one of the most important but neglected areas when it comes to solopreneurs. I totally understand that looking at your finances is not the most comfortable thing to do. So let’s simplify it. Start by looking at your expenses. Especially those subscriptions. Are you making use of them? Can you make do with a cheaper package that still gives you all the features that you need?

    Let’s look at your income? Are all your incomes coming through as expected? Are there any payment declines that you need to look into?

    Once you start doing this consistently, it will get easier and less uncomfortable to look at your numbers. You can outsource the rest to an accountant, but do take a look at your numbers every now and then as the CEO of your business.

    4. Declutter your digital workspace

    You know that downloads folder that has 153628 files? When was the last time you cleaned it up? Chances are, you probably don’t need over 50% of what’s in that folder so the best way to get started is to clear it all off completely. Ok, if that makes you nervous, then move everything into one folder and label it “to clean up”. Take your time on each spring-cleaning exercise to move the files in that folder to where they should be, or to delete them if you don’t need them.

    As a rule of thumb, I delete and file in my downloads folder that I haven’t touched in the last 3-6 months.

    5. Tidy your physical workspace

    This is probably what came to your mind when you read the title of this post. Tidying your physical workspace is as important as tidying up your digital workspace. You want to work in an environment that makes you feel at ease and more productive, not one that gives you anxiety because of all the papers and notebooks that are lying around.

    Remove any paper that you aren’t going to use and scan the ones that you are going to use. Put them in a file and pack the file away. 

    Clear off old unusable tools – you know those pens that you keep as memoirs of the conference you attended 5 years ago? Unless it’s a sentimental item, I would suggest that you declutter and move on.

    This is also a good time to restock on the stationery that you use quite often, and give away any stationery that you haven’t touched in the last 3-6 months.

    6. Inbox Cleanup

    In order to get to inbox zero, just mark all your current emails as read and start afresh. I used to keep so many emails unread, thinking that I would get to them one day and read all of them in a go. That day never came, and I don’t think it ever will.

    If you really want to get back to emails at a future stage:

    1. Mark the important emails and move them to a “read later” folder
    2. Move the unimportant emails to a “read someday” folder

    It feels so much better when you have a “0 unread emails” inbox than when you have thousands of unread emails, which you probably won’t read anyway.

    You can also build up on your mailbox organization by creating filters and labels for all income email. I have created rules for incoming emails which will automatically move emails to specific folders depending on their title or the sender’s name. Pro tip: Don’t overdo the filtering, because you don’t want to mark important emails as “read” automatically and then miss out on seeing an email.

    Did you know you can spring clean your business? Here's a guide on how to effortlessly declutter and spring clean your business.

    7. Clean up your mailing lists

    While I don’t advocate for cleaning up dormant subscribers (unless their emails are bouncing or they have actually unsubscribed from your list), I certainly advocate for segmenting your email list. People have signed up to your email list for various reasons, so it’s important not to clog their inboxes with emails that don’t necessarily interest them.

    My favourite way of segmenting my email list is based on the reason they subscribed in the first place, for example:

    • Signing up for a freebie
    • Signing up for a waitlist for a new service
    • Registering for a challenge
    • Signing up for mom-specific content (and not all the other topics I talk about)

    This way, you can drill down and increase your open rates by sending relevant emails, without getting on your subscribers’ nerves.

    If you’re struggling to do all this with your email system, or you don’t have one yet, check out my current email system Flodesk, it’s the best ever! And here’s a coupon REBECCAKAY to get your subscription at 50% off the normal price, forever! 

    7. Refresh your social

    When was the last time you refreshed your social media bio and profile photo? Now would be a good time to do a sense check: does your bio still align to what your business looks like today? Does your profile photo represent the brand you are trying to build?

    You could also use this opportunity to make sure that your bio and profile is consistent across all your social media profiles. Make sure any links on your social media profiles (e.g. the infamous link in bio on Instagram) are working and are not leading to dead ends…

    You could also take the time to take stock of your content bank and organize any missing files (or start from scratch if you don’t have a content bank).

    8. Refresh your website

    Did you know that you lose SEO points for every broken link on your website? If you haven’t done this in a while, this is your chance to dust the cobwebs on your website and make sure that all your links lead your website traffic to the right places. 

    You could also create a page that redirects your website traffic to an offer or a page about your services, or your popular blog posts, if they happen to click on a broken link from your website. That way, at least they don’t feel like your website is suspicious.

    9. Check your analytics

    If you want to get the most out of spring cleaning your business, then you need to check your analytics. Any data that you come across that could help you make better decisions on a day-to-day basis, needs to be stored and organized properly.

    Think about what’s top of mind right now. Maybe you are trying to grow your website traffic. Or you are trying to get more organic sales from email marketing. 

    Then you want to take some time to check the analytics that are relevant to these goals. You could also create spreadsheets and populate them on a weekly basis. Then spend time during your decluttering session to have a deeper look at the numbers and make sense of what they mean.

    You can use your analytics to check:

    • What’s working and what isn’t?
    • What can be improved? 
    • What can be minimized and what can be emphasized to create more income and impact?

    10. Streamline your systems

    I could talk about systems all day. This is definitely one area that business owners tend to leave until it’s too late. So if you don’t have the time to look at those systems (and I would strongly suggest that you start making the time), then now is a good time to

    • Update your workflows
    • Clean up any systems
    • Automate any manual tasks
    • Use tools to link your apps or processes (IFTTT or Zapier)
    • Be open to trying out new apps only if existing software does not give a solution

    Add any task that you have been neglecting in your business to your spring cleaning list, and remember to be consistent in this exercise.

    What’s the first thing you are going to do the next time you spring clean your business? Drop it in the comments section below!


  • Everything you need to know about quarterly planning for moms in business

    9 tips on how to go about quarterly planning for moms in business.

    There’s nothing that makes me more excited than a good afternoon of quarterly planning. A clear list of priorities and activities to focus on for the next 3 months.

    That’s why at the start of every quarter, I create a quarterly plan to stay on track with my goals & continue crushing them. I love quarterly goals and plans because it is a short enough period to pivot if you need to. But it’s also a long enough period to take action and make progress.

    Instead of having 10 goals to work on at the start of the year, why not have 3 goals to work on at the start of each quarter? This process is also way less overwhelming for me, and makes sense if you want to make bite-sized progress consistently over time. 

    I call them 90-day sprints but basically, a quarterly plan is an implementation plan. It helps you stay on track to achieving your short-term business goals.

    Here are some of the amazing benefits of creating quarterly plans:

    • Help you stay focused with fewer goals to work on each quarter
    • Easy to pivot during the year if things don’t work out as planned after one quarter
    • Quarterly planning makes it easier to break down your goals into specific months and weeks 
    • Creating a 3-month plan will help you keep laser-focused on your priorities as you have a short amount of time to complete your priorities
    • It helps you get realistic with your time and whether you have overplanned your quarter
    • When done efficiently, it’s so much easier to start taking action with a quarterly plan, than when you are just working aimlessly 

    Before we get into the details on how to create a quarterly plan, I want to share a few misconceptions about planning that you should stop believing:

    • Planning is a waste of time – I could spend that time doing the actual work. It is a waste of time if you don’t use the plan to guide your actions
    • Planning is only effective at the start of the year. You can create a quarterly plan anytime of the year, as long as you follow through on it.

    How to create a quarterly plan

    Step 1: Brain dump

    Use a clean white paper and literally write down all the projects or activities you want to do for your business in the next 3 months

    Step 2: Circle out the 3 most important projects 

    This is where you will need to exercise your judgement, intuition and experience in selecting the projects that you feel are the most critical in getting closer to your goals. If you are struggling to decide on what to focus on, you could get some help from a coach to help you.

    Step 3: Block out your big rocks

    Got any important events happening in your personal/business/work life? Block them out on your calendar so that you map out your priority projects with these dates in mind. You don’t want to launch something big in your business a week after your kids birthday. Use your big rocks to space out your projects so that you have enough time to get things done without overplanning yourself.

    Step 4: Map out your top priority projects in a calendar

    I use a big re-writable calendar that I got from a local book store. You can get yours at or use a digital calendar too.

    I love paper calendars, because I get to write everything out and see if my projects fit into my available time. It’s a great visual tool.

    Step 5: Write down your mile markers for each project

    Quarterly planning can be quite overwhelming if you don’t break up your goals into mini-goals. These are what I call ‘mile markers or ‘milestones’. What are those important milestones in your projects? Write them down and use them to map out when you want to reach them.

    Step 6: Create a monthly implementation plan

    Before the start of the quarter, create a weekly plan for each of the next 12 weeks. This way, you know what your 1 thing is going to be each week. You can use this free guide to get your weekly and monthly planning templates. You can then prioritize that one thing into your most productive business hours

    Step 7: Track your progress

    What doesn’t get measured, doesn’t get done. Therefore, track your progress with your quarterly plan on a weekly basis. If you are only working on 1 project at a time (and I highly recommend you do this instead), then track the KPIs that are related to that project

    Step 8: Plan out your social media content plan 

    Once you know when you are going to have major events/launches, you can then plan out your social content so that it is aligned with the seasons/ events in your business.

    At this stage, you only need to write down 12 weekly themes. At the start of each week, you can go into the details and start creating your posts, but you don’t need to do that now.

    Step 9: Take time to reflect 

    What is working and what isn’t? Can you do more of what is working and scale back on what isn’t working? Do you need to tweak the things that aren’t working and see if you can make them work? Do you need to pivot? These are all questions that you should ask yourself at the end of the quarter and do an honest evaluation of how well you have performed. 

    Remember to focus on the process, and the results will work out themselves. Don’t be too fixated on the results.
    Need help creating a solid quarterly plan for your business? Join my free community on Facebook by clicking on this link where we plan our business activities every month in a free live workshop. The workshop is exclusive to group members only!

    9 tips on how to go about quarterly planning for moms in business.


  • 11 Simple Ways to Organize Your Online Business

    How to effortlessly organize your online business.

    How long does it take you to find an important document in your business? Or an idea that you jotted down in your pile of notebooks the other day? Believe it or not, organizing your online business can save you tons of time. And help you focus on the more important things you need to get done and move the needle forward.

    There is never a better time to start organizing your online business, and it’s never too early to start doing it.

    If you spend just 30 minutes everyday to organize your business, I can guarantee that you will

    • Save time
    • Be less stressed & overwhelmed
    • Stop procrastinating on doing some of those important tasks, because the organization bit is already handled!

    11 Simple ways to start organizing your online business

    1. Clean up your computer folders monthly

    I set aside half an hour every month to organize the folders on my laptop. And clean up that pesky downloads folder. I don’t know about you, but I find that batching the cleanup is a better use of my time than trying to organize every single file as I download it. 

    I use OneDrive to make sure that once I clean up my folders, it gets synchronized across all my devices. Making it easier to find things within seconds.

    2. Check your finances weekly

    If you are not checking and organizing your finances weekly, you’ll find it difficult to get a feel of what is working and what is not working in your business. Your finances are an indicator of how well your business is doing. 

    I also take this time to look at my paid subscriptions and whether I need to unsubscribe or upgrade any subscription based on the needs of my business.

    3. Write notes on an app

    I love the native Notes app on my iPhone. I have a folder that is specifically for the purpose of writing down ideas. Every business owner needs to have a notes app to take down any ideas and tasks that come up during the day. 

    Not only does it help you clear up your mental space, it also helps you get into the ideation phase quickly because your ideas are all in one single place.

    4. Create a day to catch-up on tasks that you didn’t get to during the week 

    My favourite day to catch up on anything I didn’t get to completing is a Friday afternoon. This is usually the most predictable day of my week, because I don’t have many competing tasks or 9-5 meetings going on at that time.

    I set aside 1-2 hours of my time every Friday to get these tasks completed, and I use this as my buffer time to allow for any mishaps or unforeseen tasks that take up my time during my normal business hours.

    I also find it to be a quiet time to reflect and think about the week that has past, and what I can do differently going forward. 

    5. Clean up your office space

    I love clearing my office space daily once I clock off work and business. It helps keep my space clear of clutter and anything that could increase my anxiety. 

    Anything like plugs, notebooks and stationery is placed inside the drawer of my office desk. This way, I don’t have to worry about spending 10 minutes the next day trying to look for a misplaced pen.Any time that you can save is worth saving!

    6. Minimize paper usage

    I love using paper to map things out or think through an idea, and I used to be the hoarding type of person. Until I realized that the papers I was keeping would almost never be useful again. So instead of using reels of paper to take notes, I use my note-taking app and my project management tool to keep track of every single task in my business.

    When I do use papers, I keep them for a week, and if I haven’t touched them during the week, they go straight into the bin. There is no point of keeping things that you will never use. As Marie Kondo says, only keep things that will bring you joy in the future!

    7. Declutter often

    How often do you check what is in your office drawers? So many things easily creep in while we are working, and it is worth doing a full declutter at least once a month. This way you know that you are freeing up space for only the things that will help grow your business. You can also declutter your online folders too, while you’re at it!

    How to effortlessly organize your online business.

    8. Calendar everything

    As a busy mom, I often have so much going on at the same time, and keeping up with everything just through my memory is hard enough. My calendar becomes a lifesaver because I schedule literally every priority and this includes personal, work, business and family activities.

    Google Calendar is an excellent tool to schedule your priorities, and you can use their colour-coded system to separate the different types of activities in your calendar.

    So for example;

    • Business is colour-coded purple
    • Work is colour-coded brown
    • Personal is colour-coded pink, and
    • Family is colour-coded yellow

    This way you can view your month or week, and see if you have set aside enough time for the things you want to prioritize in your life. Remember to stick to your schedule, that’s the only way to get the most out of it.

    9. Be clear on your business hours

    When you know your business hours, then you know how much time you have to work on your business. This makes it super easy to fill your hours with the right tasks and realistically estimate how much time you will take to complete them.

    10. Use a task management system

    By now you probably are aware that Asana is one of my favourite business tools! This is how I have managed to work on my business consistently on a daily basis, and outsourced some of the activities without getting stressed or overwhelmed.

    Join my Facebook group to see more free tutorials on how to use Asana to organize your business!

    11. Create your SOPs

    SOPs are the processes and steps that you need to follow in order to complete a specific task in your business. It helps to create your SOPs so that you know exactly what steps to take next in a series of tasks that need to be done.

    You can document your SOPs in a task management tool or simple Google Docs, and make sure you keep updating them depending on whether the processes or workflows remain the same or unchanged.

    Ready to organize your online business?

    Download our FREE plan & Organize your online business guide in a day to get started!

    Plan and organize your online business in a day


  • How to effortlessly automate your online business

    how to automate and simplify your online business


    Ok, so you’ve figured out that if you keep going at the pace you are going, burnout and exhaustion from your side hustle is just around the corner.

    At this point, you are looking around for answers on how to do get things done faster in your business (or how to eliminate some tasks completely). The technology and systems to make this happen might feel a bit overwhelming for you.

    Before we go through the steps on how to automate your online business without tech expertise, I would like to explain why you should be investing the time to do it in the first place.

    Why you should automate your online business

    One of the best investments you can make is automating your online business. Actually, if you want to increase your revenue, you have got to increase the time that you spend on revenue-generating activities. Automation becomes key in freeing up your time from non-revenue but necessary tasks in your business.

    The time you save along the way is so much more worthwhile than the upfront time & (sometimes) financial resources needed to automate your business.

    The sooner you start to build a system and automation strategy for your business, the easier it is to scale it up for massive growth (without scaling up your time spend on it).

    If you are running your side hustle without a team, the overwhelm is sure to get to you at some point. Especially when you can’t keep up with the pace of the growth of your business.

    Furthermore, building a side hustle alongside a corporate job and motherhood significantly cuts down your availability for your business. Automation and systemizing your business is a necessity when you are building a team in your business

    Before you start throwing your hard-earned money at the hottest tools and software in town, here are a few mistakes to avoid:

    Going straight for the tools before you organize and put systems in your business

    You need to cover some groundwork so that the automation is layered onto your business once you have the right systems and organization in place.

    Thinking that automation is the magic bullet to your overwhelm

    Automating your online business is just a part of the solution, not the entire solution

    Paying for software or tools that you don’t need at the current stage of your business

    Only buy or subscribe to a new tool if you have noticed a gap in your systems which the tool can fill.

    Bonus tip: always subscribe to the trial version before plunging in a year’s worth of subscription fees. Since you aren’t sure if you really need the tool.

    Window shopping and spending days deciding between different tools, and not taking action

    The most important aspect of automation is how you use its features and functionalities, and what you put into the tool.

    While I would always suggest that you choose tools that are widely used, I would also recommend that you don’t spend too much time window shopping on the minute differences between your options.

    Hopping from one tool to the next

    This is also known as the fear of missing out. There will always be a new application on the block so, focus on the applications that you have. Only jump ship if you have noticed a gap or absence of specific functionality that you need.

    Remember that moving from one tool to another will not only cost you the lost subscription fees but also the lost time and resources spent trying to learn and input your data into the tool.

    Overwhelming yourself with too many software systems or tools at the same time

    I get that automating your business might be one of the most exciting things happening right now for you, but trying to do it all at once will only lead to more overwhelm and frustration.

    The best way to avoid these mistakes is by going through the 4A method every time you want to automate an aspect of your business.

    How to automate your online business using the 4-A Method

    1. Audit your business

    What tasks are the most time-consuming?

    What do you do in your business that you don’t enjoy doing?

    Which tasks would you like to reduce the time you spend on them (or eliminate them completely)?

    These are such important questions to ask yourself as you set your business goals because the whole point of automating your business is to create efficiency and bring back the excitement that you once had before you started getting overwhelmed and overworked.

    2. Align your tasks to processes

    Ok, automation done right is not all fun and tech. There is a step that is often overlooked, and that’s the process documentation (also known as Standard Of Operating Procedures)

    It isn’t as complicated as it looks. All you need to do is write down the steps that you take before you consider a task as complete. You can read more about this here.

    Start with the most important tasks, then go to the most time-consuming tasks. An easy way of doing this is having a notebook next to you when you start doing a certain task and taking note of each and every step until completion.

    You probably know most of the steps to your daily or weekly repetitive tasks. But it’s interesting how much else you can pick up when you document your tasks as you complete them.

    3. Assess what can be automated

    I would suggest that you go through each process at a time, and circle the tasks which you don’t like or are repetitive.

    You will need to do some research or hire an online business manager. Even better, hire a coach like me, who specializes in helping mompreneurs create time savings in their businesses.

    You can always make Google your friend in this research phase, but be sure to do enough research, especially as the cost of automation goes up.

    4. Automate!

    Here’s the fun part, choosing your applications and tools for your online business. If you want to know how to automate your online business, please go through all the steps above before you start window shopping for tools and applications.

    Here are a few tips to help you choose the right tools to automate your online business:

    Start by automating the most obvious tasks or processes from your assessment.

    Typical processes include:

    • Social content strategy and system
    • Invoicing and Payments
    • Project/ Task Management
    • Business file organization

    Choose a tool that is widely used

    Widely used tools are also updated and bug-fixed regularly to give the users a seamless customer experience. The owners of these tools also provide great customer support. If you get stuck or need help figuring something out, you can always contact their customer support before you hire someone to help you out. One of my favourite tools is Asana, and they provide free customer support even for their free version!

    Available tech-tutorials for beginners

    I love software providers who also give crash courses or tutorials on how to make the most of their applications. You will learn so many more functionalities than if you just dig in and try to figure out everything alone

    Focus on automating one aspect of your business every month

    This also means that you don’t need to make a lump sum investment in getting the tools you need, at once.

    Focusing on one process or system at a time will help you reduce the overwhelm of trying to learn everything at once especially if tech is a bit intimidating for you.

    You could take your time to learn the new tool, go through the functionalities and options. Ensure to make the most of your trial version before making the final decision to use the tool to automate your online business.

    Outsource the automation process

    If the entire automation process still scares you (which is absolutely ok), then get help!

    Get help automating your processes so that you can focus on the more important revenue-generating tasks (because your business should not take a pause due to the ongoing automation exercise). is one of my go-to websites for outsourcing or getting help on short-term tasks. They have amazing freelancers who can help set up your systems at a low cost.

    Pro tip: I would suggest that you make sure they explain everything they have done and that you take notes. This way you can troubleshoot and learn from what they have done so that you don’t have to hire someone for every small change or update you need to your systems. 

    In conclusion, 

    Automating your online business is one of the best things you can do to set yourself free from the overwhelm and burnout that I see so many women go through before their business has even hit the ground.

    What areas of your business do you think would benefit the most from automation?

    How to effortlessly automate online business using 4-A method.